Internal Audit

You should have by this point addressed and fixed data errors that affect the results of your statistical reports; however, the fact that you have eliminated errors does not necessarily mean that your reports comply with regulations. There are other issues that might need to be addressed before you run your reports. These other issues are outlined below & in the Preparing For an OFCCP Audit section.

Audit Issues & Solutions

The following is a list of the most common audit issues and their solutions. Many of these issues are not evident until you preview the associated reports, so it is recommended that you preview each from the Report Options tab of the Reports icon as you read through the list

• Every job in a Job Group does not have the same EEO code.

Solution:

a) Click the Jobs icon.

b) Sort your Jobs by Job Group in Grid Edit to determine if any job has a conflicting EEO vs. job group code. Fix the incorrect code (it may be either the EEO Code or the job group.)

• Job groups have 0% total availability for either Females or Minorities in the Availability Analysis report.

Solution:

a) Click the Job Groups icon.

b) Confirm that recruitment weights and census areas have been assigned for all job groups. It is rare that absolutely no females or Minorities are available in a statistical source.

1. A census area should be selected for factor 1a and/or factor 1b if you have placed weight on either or both factors. If the changes still yield no availability, review your jobs census codes to ensure that the most descriptive codes have been selected.

2. Check to see that at least one job or job group has been selected as a feeder for factor 2A by clicking the Source button if you have weight on that factor. If a feeder has been selected this means that there are no females or minorities in the job or job group.

3. If weighted, factor 1c requires you to type availability percentages or select the appropriate disciplines, degrees, and institutions utilizing the Source button.

4. If factors 2b and 3 are weighted, you must type availability percentages. Ensure that manually entered availability is correct.

If none of the above yields female and minority availability, choosing alternate factors, weighting factors differently, or choosing alternate statistical sources can yield some female and minority availability, which in turn helps demonstrate good faith efforts in recruiting females and minorities.

• The adverse impact data’s start date is not one year prior to the AAP’s start date.

Solution:

a) Click the Adv. Impact icon.

b) Change the plan dates in the first job group to reflect the period one year prior to your current plan year.

• Goals Progress data’s start date is not one year prior to the AAP’s start date.

Solution: Click the Progress icon.

b) Change the plan dates in the first job group to reflect the period one year prior to your current plan year.

• The dates of the Adverse Impact and Goals Progress data do not match.

Solution:

a) Click the Progress icon or the Adv Impact icon.

:

b) Change the plan dates that are incorrect, keeping in mind that the dates in both windows should be one year prior to your current plan year.

See Also

Preparing For an OFCCP Audit

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