Report Options - Adverse Impact Report

The Adverse Impact Analysis Report Options window allows the user to select the options and groups that will be used when creating the Adverse Impact Analysis Report. The Adverse Impact Analysis Report Options window may be accessed by clicking on the Reports icon and then clicking the Adverse Impact Analysis Options button on the Report Options tab or from the Reporting menu. Click on Reporting, select Required Reports and then Adverse Impact Report. An example of the reports may be found at Adverse Impact Reports.

General Options

Report Title box

This box contains the text used for the report title and can be edited by the user. Changes to the text will be saved for future use. Clicking on restore defaults button (on the Report Options window) will restore the original text.

Report Footer box

This box contains the text used for the report footer and can be edited by the user. Changes to the text will be saved for future use. Clicking on restore defaults button (on the Report Options window) will restore the original text.

Reports to Run

Permits the user select the reports to prepare and whether they are done by Job Group, Job, Requisition or all three. We suggest that Applicant Flow, Promotions – From/Within and Terminations reports always be printed. You may print all three at the same time by clicking each box.

• Applicant Flow

This option will print the Applicant Flow report.

• Promotions-From/Within

This option will print the Promotions From/Within report.

• Terminations

This option will print the Terminations report.

• Compare

This option will print reports with the data from user defined tabs. Select the fields to be compared from the two dropdown menus. The selection from the upper box will be the group the comparison is made against. It will appear as the left hand column on the report.

• By Job Group

This option will print a report by job group only.

• By Job

This option will print a report by job only.

• By Requisition

This option will print a report by requisition only.

• By Job Group, Job and Requisition

This option will print a set of adverse impact analyses by job group. If any job group shows adverse impact an adverse impact report will be printed for each job in the job group with an issue if you have included the job code and name in your adverse impact data. Should there be adverse impact in a job and you have requisition codes an adverse impact analysis will be printed by requisition for the affected jobs.

• Test Results

Permits the user to determine how the results will be displayed.

• Display % results from tests

This option will print actual % results rather than a “yes” or “no” to indicate whether a group passed a test.

• Display Yes/No

This option will print a “yes” or “no” to indicate whether a group passed a test. It has been our experience that auditors do not object to reports printed with a “yes” or “no” rather than with actual results.

• Display % results and Yes/No

This option will print actual % results and a “yes” or “no” to indicate whether a group passed a test.

• % Results Header

The default column header for Display % results from tests is “Test Result”. You may change the header by deleting the existing text and typing alternate text.

• Yes/No Header

The default column header for Display Yes/No is “Statistically Significant?”. You may change the header by deleting the existing text and typing alternate text.

Display/Printing Options

• Add in hires, promotions, etc. if necessary

This option will add in hires and promotions (to) with the incumbents in a group if necessary. It is necessary to include hires and promotions when one of your groups may have terminated and/or promoted (from/within) more employees than it began with. Therefore, if the group began with 1 employee and terminated 10, this option would add in promotions and hires to see if 9 additional employees were placed. The option will not affect those groups that do not show more promotions and terminations than base group. This option should be used to run supplemental reports, not replacement reports.

• Always add in hires and promotions

This option will add in hires and promotions (to) with the incumbents for all groups. It differs from the option above in that it does not discern whether there are more promotions and terminations than incumbents, it simply adds hires and promotions (to) to all groups. This option is included in the software to support the idea that if you add in hires and promotions to one group, you should add them to all groups to make them equal.

• Show the Expected/Difference

This option will display the results of this calculation. Please see Adverse Impact Test for an explanation of the calculation.

• Show the 80% Rule

This option will display the 80% Rule test results. Please see 80% or Four-Fifths Rule for an explanation of the calculation.

• Show 2 Standard Deviations

This option will display the 2 Standard Deviations test results. Please see Two Standard Deviations for an explanation of the calculation.

• Show Fishers Exact

This option will display the Fishers Exact test results. Please see Fishers Exact Test for an explanation of the calculation.

• Hide Pac. Islanders and Two or More

If this option is checked the Pac. Islanders and Two or More lines will not be listed if Breakout Minorities is checked.

• Default Males and Whites as The Base Group

This option tells the software that males and whites are the group that all others should be compared against. If you uncheck this option, the software will use the “favored” group as the base group. The “favored” group may vary by job group and activity. This option can be helpful if you suspect reverse discrimination is occurring in your organization. It has been our experience that OFCCP does not question the use of this option in Adverse Impact Analyses, but they might question it if you do not.

• Breakout Minorities

Checking this box will include a list of all minorities groups and the statistics for each group.

• Show the Plan Dates

This option prints the current plan year’s dates in the lower left corner of each page. The current plan year dates are not the same as the dates for your Adverse Impact data. For example, if my Adverse Impact dates are 01/01/01 to 12/31/01, then my current plan year should be 01/01/02 to 12/31/02. It is recommended that you check this option.

• Show Unknowns

This option will show the number of applicants with unidentified race or gender.

• Current Midyear Report

Use this option if you have entered data in the Midyear portion of the Adverse Impact Table and wish to print reports on the Midyear data.

• Send to PDF

Checking this box sends the report to a PDF file that is stored in the plan's Support Docs folder when clicking the print button. The Support Docs folder is accessed by clicking the Pen and Folder icon on the Main screen.

• Only Report Groups With Issues

Page Number Options

• Show page number

Each page of the report will display a page number when this box is checked.

• Include this date on each page

Each page of the report will display the selected date when this box is checked.

• Print this page number on the first page

The report will display page numbers starting with the specified number when this box is checked. Type the page number that you would like the report to start with. You can also use the up or down arrows to select a number.

Buttons

• Export

Creates a Microsoft Excel file using the specified path and file name that contains all the data used in the Adverse Impact Analysis.

• Print

Permits the user to print the report to a PDF file when the Send to PDF box is checked, or to a printer.

• Preview

Displays a report of the selected groups in a preview window.

• Close

Closes the Adverse Impact Analysis Options window.

© Copyright Yocom & McKee, Inc.