Edit Employee Records
The first four items below will cause errors to appear on the Data Errors list. The last item may cause the Compensation reports to not run correctly.
- Missing Sex
- Missing Race
- Missing Department Codes
- Missing Job Codes
- Missing Salary (Base or Total)/Salary Basis or Salary Code (must have one or the other, and if Base Salary is used, Salary Basis must be indicated)
Eliminate Employee Record Errors
1) Click the Employees icon.
2) Page down and verify that each record contains the following information:
- a) Last Name and First Name.
- b) Race and Gender.
- c) Salary Code, or Salary and Salary Basis.
- d) Job Code.
- e) Department Code.
- f) Annotation (if necessary).
3) Spot-check Race and Gender to ensure that they are correct.
4) Spot-check salary codes, or salaries and salary bases to ensure that they are correct.
5) Verify that you have addressed the additional reporting issues that are explained on the Additional Reporting Issues In Employee Window page.
6) To add an employee:
- a) Click Add.
- b) Type an employee’s ID and name.
- c) Type or select his/her Race, Gender, Supervisor, Dept. Code, Job Code, Hire Date, salary Code, Salary Basis, Base Salary and/or Total Salary, Part Time Status and Location.
- d) Enter an annotation if necessary.
If working in All Plans, Pro users must also select a plan code for the employee.
7) To delete an employee, select the employee then click Delete. Re-visit the Department, Job Group and Job icons to remove resulting unused records.
Continue to: Additional Reporting Issues In Employee Window
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