Adverse Impact Window

file:AITableBeginning.png

General Information

The adverse impact grid allows the user to view, add and edit adverse impact data for the currently selected plan or all plans within a company if the Pro user has selected All Plans. This window may be re-sized and the software will remember the position upon returning. All of the columns in the grid may be reordered by using the mouse to click, hold and drag the column to the desired position. Columns may also be re-sized. The window can be accessed by clicking the Adv. Impact icon on the toolbar and by clicking Adverse Impact on the Data menu. Adverse impact data may also be imported from the ImportWizard import window.

Controls

• Add Button
  This button will allow the user to add a group to be analyzed for adverse impact. Job groups or individuals jobs are typically used for this analysis. If the user has previously selected a plan to work with, that plan code will be inserted into the Plan column automatically. If the Pro user has selected to work with All Plans, the plan code will be the same as the last record the user was on. The Pro user may change the plan code only if All Plans has been selected.

• Delete Button
  This button will allow the user to delete the currently selected group.

• Tools Button
  This button will bring up a menu that will allow the user to perform various tools/tasks on the adverse impact groups.
  • Transfer Workforce Data From Previous Plan
    This will transfer the job groups and beginning employee totals from a previous plan. Employee totals from the previous plan linked on the PlanInformation Plan Information window is used.
  • Add Groups from Job Group List
    This will transfer the job groups from the currently open plan. Use this option when their is no previous plan from which to transfer this data.
  • Remove All Groups
    This will permanently remove all groups.

• From Date
  This is the beginning date for the adverse impact data. The beginning employee totals represent a snapshot of the workforce as of this date. Enter the date in the mm/dd/yyyy format or select the date by clicking on the file:dateicon.jpg icon.

• To Date
  This is the ending date for the adverse impact data. Enter the date in the mm/dd/yyyy format or select the date by clicking on the file:dateicon.jpg icon.

• Edit Current Midyear Values Box
  Checking this button will allow the user to enter adverse impact data for a new set of dates. This option will permit the user to create and print midyear reports needed for an OFCCP audit when the user is at least 6 months into the current plan year.

• Activity Tabs
  These tabs allow the user to enter summary numbers by race and gender for beginning employees and each activity to be analyzed.
  • Beginning Employees'
    This is the total number of employees for each group as of the beginning date. If a row is highlighted in pink, it means that males + females is not equaling whites + minorities. It is required that males + females equal whites + minorities ~ check your numbers to ensure they add up correctly. Double-click the memo field to enter any explanatory notes that will be printed at the bottom of the adverse impact reports. Different notes can be entered for each activity tab by double-clicking on the word memo at the far right of the data grid.
  • Applicants
    This is the total number of applicants for each group during the specified date range. It is not required that males + females equal whites + minorities for applicants since they are not required to self-identify, so it is ok if rows in the applicants tab are highlighted in pink. Double-click the memo field to enter any explanatory notes that will be printed at the bottom of the adverse impact reports. Different notes can be entered for each activity tab by double-clicking on the word memo at the far right of the data grid.
  • Hires
    This is the total number of hires for each group during the specified date range. If a row is highlighted in pink, it means that males + females is not equaling whites + minorities. It is required that males + females equal whites + minorities ~ check your numbers to ensure they add up correctly. Double-click the memo field to enter any explanatory notes that will be printed at the bottom of the adverse impact reports. Different notes can be entered for each activity tab by double-clicking on the word memo at the far right of the data grid.
  • Promotions (From)
    This is the total number of promotions originating from each group during the specified date range. All promotions are counted in the promotions from activity for the group from which the promotions originated. Promotions within should be counted here as well. If a row is highlighted in pink, it means that males + females is not equaling whites + minorities. It is required that males + females equal whites + minorities ~ check your numbers to ensure they add up correctly. Double-click the memo field to enter any explanatory notes that will be printed at the bottom of the adverse impact reports. Different notes can be entered for each activity tab by double-clicking on the word memo at the far right of the data grid.
  • Promotions (To)
    This is the total number of promotions into each group during the specified date range. Include only those promotions where the employee promoted from one group to another. For example, if the employee promoted from the Managers group to the Executives group, count the promotion as a promotion to activity for the Executives group. If the employee promoted within the Managers group, the promotion would not be counted in the promotions to activity for any group. If a row is highlighted in pink, it means that males + females is not equaling whites + minorities. It is required that males + females equal whites + minorities ~ check your numbers to ensure they add up correctly. Double-click the memo field to enter any explanatory notes that will be printed at the bottom of the adverse impact reports. Different notes can be entered for each activity tab by double-clicking on the word memo at the far right of the data grid.
  • Terminations
    This is the total number of terminations for each group during the specified date range. If a row is highlighted in pink, it means that males + females is not equaling whites + minorities. It is required that males + females equal whites + minorities ~ check your numbers to ensure they add up correctly. Double-click the memo field to enter any explanatory notes that will be printed at the bottom of the adverse impact reports. Different notes can be entered for each activity tab by double-clicking on the word memo at the far right of the data grid.
  • User Defined Activity
    This is the total number of occurrences in each group during the specified date range of any user-defined personnel activity. There are five tabs located to the right of the Terminations tab that a user may define. Clicking on a blank activity tab will allow the user to define an activity. The user will be asked to provide a name and to designate whether the activity is a positive or negative activity. Involuntary terminations is an example of a negative activity. Job offers would be an example of a positive activity. Double-click the memo field to enter any explanatory notes that will be printed at the bottom of the adverse impact reports. Different notes can be entered for each activity tab by double-clicking on the word memo at the far right of the data grid.

• Close Button
  Closes the adverse impact grid.