Difference between revisions of "Edit Adverse Impact"

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==Manually Editing Adverse Impact Data & Year To Date Adverse Impact Data==
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==Manually Editing Adverse Impact Data==
  
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The Input and Import steps are two different methods that arrive at the same goal: to populate the fields within the Adverse Impact table. One would normally only follow one set of steps and not the other but it is possible to manually edit imported data.
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One can either import or manually key adverse impact data into The Complete AAP. It is also possible to manually edit imported data. The steps below instruct you how to key in adverse impact data. Instructions for importing may be found at [[Import Adverse Impact]] and [[Import Current Midyear Adverse Impact Data]].
  
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With your Adverse Impact incumbent (base group), terminations, applicants, hires, and promotions totals in front of you, start typing!
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Have your adverse impact base group, termination, applicant, hire, and promotion totals ready before you follow the directions below.
  
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1) Click the Adv. Impact icon.
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1) Click the '''Adv. Impact''' icon.
  
 
[[file:Adv_Impact_Icon.png]]
 
[[file:Adv_Impact_Icon.png]]
  
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2) If you did not import your activities, follow the New Plan Adverse Impact instructions.
 
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3) To add a job group, click Add then type the job group code and its title.
 
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[[File:ProTag.jpg]]  If in All Plans, Pro users must also type the plan code.
 
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4) To delete a job group, select the job group then click Delete. Confirm deletion.
 
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5) Edit all activities.
 
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:a) Click the Beginning tab and edit or add to male, female, White, Black, Hispanic, Asian, Am. Indian, Pac/Hawaiian, and Two or More totals.
 
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:[[file:AI Table Base Group.png]]
 
  
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:b) Click the Applicants tab and edit or add totals.
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2) To add a job group, click '''Add''' then type the job group code and its title.
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:c) Click the Hires tab and edit or add totals.
 
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:d) Click the Promotions (From) tab and edit or add totals.
 
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:e) Click the Promotions (To) tab and edit or add totals.
 
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:f) Click the Terminations tab and edit or add totals.
 
  
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6) If dates are not populated, type dates in the date boxes or use the calendar to select them.
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[[File:ProTag.jpg]]  If working in the '''Work with All Plans''' function, Pro users must also type the plan code.
  
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[[file:AI Table Base Group - Calendar.png]]
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3) To delete a job group, select the job group then click '''Delete'''. Confirm deletion.
  
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7) Click any of the blank tabs to add user-defined activities such as transfers, layoffs or training.
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4) Edit all activities.
  
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[[file:AI Table- User Defined Setup.png]]
 
  
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8) Double-click on the word “memo” in the Notes column to add notes that will be printed on the bottom of the reports.
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:a) Click the '''Base Group''' tab and edit or add male, female, White, Black, Hispanic, Asian, Am. Indian, Pac/Hawaiian, and Two or More totals.
  
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[[file:AI Table Memo Note - Layoffs.png]]
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:[[file:AI Window without Totals 2-21-14.png]]
  
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9) When finished editing all activities for all job groups, proceed to [[Determine Goals Progress]].
 
  
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===Current Midyear Adverse Impact Data===
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:b) Click the '''Applicants''' tab and edit or add totals.
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:c) Click the '''Hires''' tab and edit or add totals.
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:d) Click the '''Promotions From''' tab and edit or add totals.
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:e) Click the '''Promotions To''' tab and edit or add totals.
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:f) Click the '''Terminations''' tab and edit or add totals.
  
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You may need to update your adverse impact data for submission to the OFCCP during an audit. You may add the data to the current plan by manually editing the data or by importing it.
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5) If dates are not populated, type dates in the date boxes or use the calendar to select them.
  
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Have your applicant, hire, promotion, and termination totals in front of you.
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[[file:AI Window with Calendar 3-7-14.png]]
  
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1) Click the Adv. Impact icon.
 
  
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[[file:Adv_Impact_Icon.png]]
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6) Click any of the blank tabs to add user-defined activities such as transfers, layoffs or training.
  
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2) Click Edit “Current Midyear” values.
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[[file:AI Window with User Defined 3-13-14.png]]
  
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[[file:AI Base Group with Edit Current Midyear checked.png]]
 
  
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3) Click Yes when the following message appears.
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7) Double-click on the word '''memo''' in the '''Notes''' column to add notes that will be printed on the bottom of the reports.
  
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[[file:AI Current Midyear JG Question.png]]
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[[file:AI Window with Notes 3-13-14.png]]
  
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4) Confirm that the dates are correct. If they are not, type in the correct dates. The first date should be the start of your plan and the end date should be to the date you pulled the data.
 
  
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:''Example:''
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After you review each of your editing windows and fix all obvious errors we suggest that you run the '''[[Check For Data Errors]]''' report again.  
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:''If the plan year is 1/1/2015 - 12/31/2015,''
 
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:''YTD Adverse Impact dates are 1/1/2014 - 10/15/2014''
 
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:''if your data was pulled on 10/15/2014.''
 
  
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[[file:AI Base Group with Callendar.png]]
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After you finish editing all activities for all job groups and after eliminating all or most data errors, proceed to [[Determine Progress toward Goals]].
  
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5) Type in totals for Applicants, Hires, Promotions (From), Promotions (To) and Terminations.
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==See Also==
  
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Related page: 
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[[Adverse Impact]]<br>
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[[Import Adverse Impact]]
  
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AdverseImpact
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© Copyright Yocom & McKee, Inc.

Latest revision as of 15:32, 13 March 2014

Manually Editing Adverse Impact Data

One can either import or manually key adverse impact data into The Complete AAP. It is also possible to manually edit imported data. The steps below instruct you how to key in adverse impact data. Instructions for importing may be found at Import Adverse Impact and Import Current Midyear Adverse Impact Data.

Have your adverse impact base group, termination, applicant, hire, and promotion totals ready before you follow the directions below.


1) Click the Adv. Impact icon.

Adv Impact Icon.png


2) To add a job group, click Add then type the job group code and its title.

ProTag.jpg If working in the Work with All Plans function, Pro users must also type the plan code.

3) To delete a job group, select the job group then click Delete. Confirm deletion.

4) Edit all activities.


a) Click the Base Group tab and edit or add male, female, White, Black, Hispanic, Asian, Am. Indian, Pac/Hawaiian, and Two or More totals.
AI Window without Totals 2-21-14.png


b) Click the Applicants tab and edit or add totals.
c) Click the Hires tab and edit or add totals.
d) Click the Promotions From tab and edit or add totals.
e) Click the Promotions To tab and edit or add totals.
f) Click the Terminations tab and edit or add totals.

5) If dates are not populated, type dates in the date boxes or use the calendar to select them.

AI Window with Calendar 3-7-14.png


6) Click any of the blank tabs to add user-defined activities such as transfers, layoffs or training.

AI Window with User Defined 3-13-14.png


7) Double-click on the word memo in the Notes column to add notes that will be printed on the bottom of the reports.

AI Window with Notes 3-13-14.png


After you review each of your editing windows and fix all obvious errors we suggest that you run the Check For Data Errors report again.

After you finish editing all activities for all job groups and after eliminating all or most data errors, proceed to Determine Progress toward Goals.

See Also

Adverse Impact
Import Adverse Impact

© Copyright Yocom & McKee, Inc.

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