Adverse Impact Data Requirements
The adverse impact data that you gather should include activities from the year prior to your current AAP year. For example:
If your AAP dates are January 1, 2016 to December 31, 2016, your adverse impact reporting period is January 1, 2015 to December 31, 2015.
1) Gather the following activities to prepare compliant adverse impact analyses:
- Applicants
- Hires
- Promotions From (and Within)
- Promotions To
- Terminations
- Base Group (The employees who were in your workforce on the first day of the previous AAP year.)
2) Each activity must be identified by:
- Plan Code
- Activity Code
- Job Group Code
- Job Group Name
- Gender
- Race
3) The following additional information may be imported and utilized in your adverse impact analyses:
- Job Code
- Job Title
- Requisition Code
- Requisition Name
- Veteran
- Disabled
Transfers, Layoffs and Training are other activities for which you can run Adverse Impact Reports, but OFCCP auditors rarely request them. If you wish to analyze other activities use the user-defined activity fields in the software’s adverse impact import or Adv. Impact editing window. Instructions for formatting user-defined personnel activity are the same as those for other adverse impact activity.
Follow the directions below to view the import template that shows the field order required by the software.
1) Click the Import icon.
2) Click View Template under Adverse Impact Detail File.
3) The following Excel worksheet will open.
Adverse Impact Detail File Template
See Also
Adverse Impact Window
Applicant Data, Resumes and Record Retention
Applicant Or Promotion
Import Wizard
Internet Applicant Guidelines
Required Fields - Adverse Impact
Workforce Data Requirements
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