Report Options - Employee List

The Employee List Report Options window allows the user to select the options and groups that will be used when creating the Employee List Report. The Employee List Options window may be accessed by clicking on the Reports icon and then clicking the Employee List Options button on the Report Options tab or from the Reporting menu. Click on Reporting, select Optional Reports, Support Data and then Employee List. You may also access the Employee List Report Options from the Employees icon. Click on the Employees icon, select Tools and then click on Print Employee List. An example of an Employee List may be found at Employee List.

General Options

• Report Title box

This box contains the text used for the report title and can be edited by the user. Changes to the text will be saved for future use. Clicking on the Restore Defaults button on the Report Options tab or Restore Report Options to Default Settings on the Reporting menu will restore the original text.

• Report Footer box

This box contains no default text used, however, text may be added by the user. Changes to the text will be saved for future use. Clicking on the Restore Defaults button on the Report Options tab or Restore Report Options to Default Settings on the Reporting menu will restore the original text.

Show

Permits the user to select All Employees, Included Employees, Annotated Employees or Not Included Employees.

Salary Options

Permits the user to show salary information or convert part time to full time equivalent.

Clicking the box next to Convert Part Time to Full Time Eq. causes the software to convert the salaries of part-time employees to the full-time equivalent when the number of hours worked is included in the employee data.

Report On

Permits the user to select the type of groups that will be analyzed by clicking the radio button next to All Employees, Department, Job, Job Group, EEO, Salary Code, or SSEG Code. The user may then select groups to include in the report by clicking the button to move all groups from the Available list on the left to the Selected list on the right, or by clicking the button to select specific groups. Double-clicking on a group will also move that group over to the selected list.

Display/Printing Options

• Within each grouping, order employees by

Permits the user to order the report by Name, Race, Gender, Supervisor’s ID, Department Code, Department Name, Job Code, Job Name, Job Group Code, Job Group Name, EEO Code, Salary Code, Base Salary, Total Salary, Hire Date, Annotation, Veteran or Disabled.

• Start each group on a new page

Forces each group that is analyzed to appear on a separate page.

• Show user-defined fields

Displays any user-defined titles and information provided for each employee.

• Hide employee’s name

Permits the user to publish the list without employee names. All other employee information will be shown on the list.

• Show Vets & Disabled columns

Displays the veteran and disabled status for each employee.

Page Number Options

• Show page number

Each page of the report will display a page number when this box is checked.

• Include this date on each page

Each page of the report will display the selected date when this box is checked.

• Print this page number on the first page

The report will display page numbers starting with the specified number when this box is checked.

Buttons

• 

Moves the selected item from the left side of the screen to the right side.

• 

Moves all items on the left side of the screen to the right side.

• 

Moves the selected item from the right side of the screen to the left side.

• 

Moves all items on the right side of the screen to the left side.

• Export

Creates a Microsoft Excel file using the specified path and file name that contains all the data used in the Employee List.

• Create .pdf

Creates a .pdf file that is stored in the plan's Support Docs folder when the Create .pdf button is clicked. The Support Docs folder is accessed by clicking the Pen and Folder icon on the blue screen.

• Create .doc

Creates a Microsoft Word file that is stored in the plan's Support Docs folder when the Create .doc button is clicked. The Support Docs folder is accessed by clicking the Pen and Folder icon on the blue screen.

• Print

Permits the user to publish the report to a printer.

• Preview

Displays a report of the selected groups in a preview window.

• Close

Closes the Employee List Options window.

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