Options

Access this window by selecting Options from the Utilities menu. The user can set general, archiving, editing, reporting, graphing, calculations and census data options.

General

Open the last company on startup - When starting up The Complete AAP, this option will open the last company the user had open instead of displaying the Open Company window.

Open the last plan on startup - When starting up The Complete AAP, this option will open the last plan the user had open instead of displaying the Open Plan window. NOTE: The Open the last company on startup option must be checked for this option to work.

Show tooltips - Click this box to turn on tooltips.

Send an email to Yocom & McKee when an unexpected error occurs - This option sends program error information to Yocom & McKee for debugging purposes only. No workforce data is sent.

Show the checklist when a company is opened - This will display the Checklist on the right side of the screen when starting up The Complete AAP.

Show the red and green results icons on the open plan screen - This will display the shaded icons for Goals, Adv. Imp. and Comp. result icons on the Open Plan screen.

Notify me when there is a software maintenance release available. - Upon opening The Complete AAP software this option will allow the use to see a message when a new maintenance release is available for download However, the user's company firewall may prevent this message from appearing on the user's PC.

Display all percentages to one decimal place. - This option will show percentages to one decimal place.

Archiving

Automatically backup the company on exit - A backup zip file of all company data is created each time the program is exited. Backups are saved to the backup folder accessed by clicking the Pen & Folder icon on the main window.

Keep only # automatic backups. - Click on to specify the number of backups that are saved in the backup folder.

Editing

Use "Grid Edit" to edit Departments - Opens the Department Grid Edit window instead of the Department Single Record Edit window when clicking the Department icon on the tool bar or when selecting Departments from the Data menu.

Use "Grid Edit" to edit Jobs - Opens the Job Grid Edit window instead of the Job Single Record Edit window when clicking the Jobs icon on the tool bar or when selecting Jobs from the Data menu.

Use "Grid Edit" to edit Employees - Opens the Employee Grid Edit window instead of the Employee Single Record Edit window when clicking the Employees icon on the tool bar or when selecting Employees from the Data menu.

Use "Grid Edit" to edit Locations - Opens the Locations Grid Edit window instead of the Locations Single Record Edit window when clicking the Locations icon on the tool bar or when selecting Employees from the Data menu.

Disable auto salary code assignment - Disables automatic assignment of salary codes from the Salary Code Table when editing employees.

Show availability numbers when viewing the census code wizard - Displays availability percentages for race and gender when running the Census Code Wizard.

Show the total openings and total filled columns on the Adverse Impact screen - Displays the Total Openings and Job Filled columns in the Adverse Impact window.

Reports

Show Beginning Date Only - Prints only the beginning plan date in the lower-left corner of all reports. Plan dates are specified on the Company Information window.

Show Ending Date Only - Prints only the ending plan date in the lower-left corner of all reports.

Show All Dates - Prints both the beginning and ending plan dates in the lower-left corner of all reports.

Hide Pacific Islanders and Two or More - If this option is checked the Pacific Islanders and Two or More lines will not be listed if Breakout Minorities is checked.

Disable page numbers on all reports - This option will prevent page numbers from appearing on any reports.

Prevent duplexing in reports - This option prevents the reports from printing on both sides of the paper regardless of printer settings.

Send all reports to default printer - This option allows the user to print multiple reports to the default printer without having to specifying a printer.

Force .25" margins when creating Word docs - This option sets the margins for all documents published to Microsoft Word from The Complete AAP software. The user should be aware that utilizing this option will lengthen the publishing time.

Force compatibility with Word 2003 and lower - This options allows user with older versions of Microsoft Word to publish work version documents from The Complete AAP Software.

Text to show before dates - Enter text to print before plan dates displayed in the lower-left corner of all reports. "Plan Year:" is the default text.

Graphs

The user can specify one, two, or four graphs per page. When printing one graph per page, user can specify size of graph or "full page". The default size of graph is 7 inch width by 7 inch high. User can also specify the graph export file size. The default export size is 1400 by 1400 pixels.

Set Graph Colors Button - User can specify graph colors for each race and gender group.

Show data labels on the Executive Summary graph - This will display data labels on this report.

Show data labels on the Availability Analysis graph - This will display data labels on this report.

Show data labels on the Goals Progress graph - This will display data labels on this report.

User

Displays User Name registered with Yocom & McKee.

Calc Options

The Fisher’s Exact statistical test used in this software can be calculated in a variety of different ways. Use this screen to change the calculation method. You may select Fisher’s Exact One Tail, Two Tailed or Rosener’s Two Tailed P-Value. You may select a Significance Level of 5% or 2.5%. Our recommendation is Two Tail with 5% Significance Level.

The user can specify the threshold for preparing the Salary Regression Analysis. Our recommendation is 30 Minimum Total Employees in Group and 5 Minimum Employees in Subgroup.

Standard Deviation Value allows the user to change the standard deviation value. The default value is 2.00. Another common value is 1.96.

Census

The user can specify which census data is to be used when preparing this plan, 2006-2010 American Community Survey Worksite or Residence or 2000 Census. By default all new companies created in version 11.2 will use the 2006-2010 American Community Survey Worksite data. The user can select to combine census areas by weighted percentage or weighted raw numbers.

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