Template Overview
The Employment Activities import template is a CSV file that is comprised of the activities that occurred during the 12 months preceding the start of the AAP year, including: applicants, hires, promotions, and terminations.
Employment activities, also known as personnel or adverse impact activities, are usually obtained from exports from a company’s HRIS and Applicant Tracking System.
Template Functionality
When imported, the Employment Activities template performs the following functions:
- Inserts:
- Activities
Template Layout
All fields/columns in this template must exist in the CSV file in the order that they appear below and each record/row of the CSV file defines a single employment activity. A quick way to build this template is to use the Create/View Template Button within the Import window.
Download the Employment Activities Import Template
| Field / Column | Value Required? | Description | Example | Excel Column |
|---|---|---|---|---|
| Location Code | Yes | A code assigned to the location and/or AAP in which the activity took place. Note: This location code must match an existing location code within the company. | SACR | A |
| Activity Code | Yes | An activity code that describes the type of activity. Common codes are: APP : Applicant HIRE : Hire PROFROM : Promotion From PROTO : Promotion To TERMINV : Involuntary Termination TERMVOL : Voluntary Termination WORKFORCE : Workforce Snapshot During the import, it will ask you to map or define a code (by creating a custom activity code) if it doesn’t recognize it. |
APP | B |
| Activity Date | Yes | The date the activity took place. | 08/27/2019 | C |
| Individual’s ID | No | A unique ID of the individual represented by this activity. | B12345 | D |
| Individual’s Name | Yes | The name of the individual represented by this activity. | Smith, John | E |
| Race | Yes | The race of the individual. Common codes are: W : White B : Black H : Hispanic A : Asian I : American Indian/Alaskan Native P : Native Hawaiian or Other Pacific Islander T : Two or More Race Blank or Empty : Unknown Race During the import, it will ask you to map or define a code if it doesn’t recognize it. |
B | F |
| Gender | Yes | The gender of the individual. ommon codes are: M : Male F : Female Blank or Empty : Unknown Gender During the import, it will ask you to map or define a code if it doesn’t recognize it. |
F | G |
| Veteran? | Yes | Is the individual a protected veteran? Common codes are: Y : Yes N : No During the import, it will ask you to map or define a code if it doesn’t recognize it. |
Y | H |
| Disabled? | Yes | Is this a person with a disability? Common codes are: Y : Yes N : No During the import, it will ask you to map or define a code if it doesn’t recognize it. |
N | I |
| Date of Birth | No | The individual’s date of birth in MM/DD/YYYY format. | 05/23/1974 | J |
| Job Group Code | Yes | A unique code for each unique job group name. | 2 | K |
| Job Group Name | Yes | A name that represents groups of jobs that have similar wages, responsibilities and opportunities for advancement. | Professionals | L |
| Job Code | Yes | The job code for the activity’s job. This could be the job that was applied to or the job that an employee was promoted to for example. Note: If this field is empty, a unique code will be created automatically if there is a value in Job Title. | ACCT | M |
| Job Title | Yes | The job title for the job code. | Accountant | N |
| EEO Code | Yes | The EEO-1 (Private), EEO-4 (Public) or EEO-6 (Educational-IPEDS) code for each job. | 2 | O |
| Requisition Code | No | If the record of an applicant or hire is associated with a requisition, please provide the requisition code. | REQ1452 | P |
| Requisition Name | No | If the record of an applicant or hire is associated with a requisition, please provide the requisition name. | My Requisition | Q |
| Department Code | No | A company-assigned identifier for an organizational unit. | FIN | R |
| Department Name | No | The name of the activity’s department. | Finance | S |
| Force Into Location Code | No | If you wish to report individuals in a location other than the one shown in the Location Code column, indicate the location code here. | DENV | T |
| Disposition Code | No | A code that defines why a candidate was not interviewed or hired. | SALARYTOOHIGH | U |
| Referral Source | No | A code used to signify a referral source. | NEWSPAPER | V |
| Pay Analysis Group | No | A code used for groups of employees from one or more job titles. | MYPAG | W |
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